Job Title: Office Assistant/Receptionist

SUMMARY

Operates multiple line telephone system to answer incoming calls and directs callers to appropriate personnel, separates mail, and routes incoming faxes by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, (other duties may be assigned):

Retrieves messages from incoming faxes and forwards to appropriate personnel.

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel.

Provides callers with address, directions, and other information.

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

Receives, sorts, and routes mail.

Prepares outgoing mail and correspondence with postage, includes sorting and loading manager’s mail into envelopes.

Assist A/P with scanning of documents.

Assist Accounting with bank statements

Responsible for ordering and distributing by mail all deposit books, receipt books and leases.

Performs other clerical duties as needed, such as filing, typing, and collating.

Ability to work in cooperation with coworkers, guests, vendors, contractors, and others.

Ability to attend the switchboard on a regular basis, including punctual attendance during office hours.

I. Ability to work with in cooperation with coworkers, guests, vendors, contractors, and others.

II. Portrays a professional image at all times, refrains from anger and does not pose a direct threat to coworkers, guests, vendors or others.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as procedure manuals, operating and maintenance instructions, and safety rules. Ability to write and complete routine reports, paperwork, and correspondence. Ability to respond positively and effectively to common inquiries or complaints from residents, regulatory agencies, or members of the business community.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the Office Assistant’s job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; and smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $13.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What would your last employer say about your ability to work independently, make good decisions according to company policy, and work efficiently and effectively exhibiting a professional attitude?
• What would your last employer say about your ability to work independently exhibiting time-management skills and integrity?
• How many years of experience do you have processing bills for payment and inputting data into computer systems?

Education:

• High school or equivalent (Required)

Experience:

• Filing: 3 years (Preferred)
• Customer service: 3 years (Required)
• Organizational skills: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)
• Phone etiquette: 3 years (Preferred)
• Typing: 3 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person